CCHA Community Incentive Program: Application Process

Overview

Colorado Community Health Alliance (CCHA) is the Health First Colorado (Colorado’s Medicaid Program) regional organization serving the following counties:

  • Region 6: Boulder, Broomfield, Clear Creek, Gilpin, Jefferson
  • Region 7: El Paso, Park, Teller

Regional Program Improvement Advisory Committee

CCHA is dedicated to partnering with the health neighborhood and community entities to achieve Key Performance Indicators (KPIs) and behavioral health incentive measures and support a health care delivery system that improves member health and reduces cost. CCHA does this through the convening of the CCHA CCHA Regional Program Improvement Advisory Committee (PIAC).

The Regional PIAC’s mission is to convene a diverse, multi-disciplinary network of health care providers, community organizations, other service providers, members, members’ families and/or caregivers and advocates to provide feedback on improving member and provider satisfaction. This multi-disciplinary network examines CCHA’s processes and systems and provides input on improving health, access, cost, etc.

Purpose of Regional PIAC

  • Engage and strengthen the health neighborhood and Accountable Care Collaborative (ACC) community, which includes: Boulder, Broomfield, Clear Creek, Gilpin, Jefferson, El Paso, Park, and Teller counties
  • Provide a forum to give feedback about CCHA’s processes and systems
  • Create a region-specific health neighborhood and community leadership network
  • Advise on strategies for reinvesting CCHA incentive funds to support and strengthen the health neighborhood and community

Voting members include representatives from multiple sectors, including physical health, behavioral health, advocacy groups, long-term care and support services, government, oral health, community organizations, and Health First Colorado members.

Community Incentive Program

CCHA is committed to supporting and reinvesting funds in community programs. The CCHA Community Incentive Program is funded using incentive payments CCHA has earned for achieving Key Performance Indicators (KPIs) set by the Department of Health Care Policy and Financing (HCPF).

The CCHA Community Incentive Program application and selection process is managed annually by the voting membership of CCHA’s Regional PIAC.

Key Priority Areas

The overall goal of the Community Incentive Program is to fund services that are not billable Health First Colorado benefits. This program intends to equip members with the tools and skills needed to be self-sufficient and successfully manage their health. In addition, these dollars are meant to support organizations with starting a new resource or service and are not meant to be a continued funding source for existing programs.

There are many barriers and challenges when members are trying to achieve overall physical and mental wellness. These dollars support creative ways to help members receive the needed traditional and non-traditional supports. In the past, these dollars have helped fund rental assistance, motel vouchers, vehicle repairs, food supplies, transportation and remote patient monitoring devices to track A1C and blood pressure numbers. The activities or services proposed must align with at least one of the priorities of the ACC program, Key Performance Indicators and/or behavioral health incentive measures:

  • Increase the number of members who engage in preventive health services such as dental and annual well visits
    • Well-visits include engaging children ages 3-21 in at least one annual well-visit and engaging children ages 0-15 months in at least six well visits
  • Increase the number of members who utilize needed behavioral health services
    • Behavioral health services may include: connecting with a behavioral health provider within the primary care setting, receiving a follow-up after an inpatient stay, completing necessary behavioral health screens and assessments, or accessing substance use services
    • Programming could be specific to members releasing from the Department of Corrections
  • Increase engagement from pregnant members by ensuring prenatal visits occur and/or that members experiencing high-risk pregnancies are identified and receive support
  • Reduce the number of members who access the emergency department (ED) for care more appropriately addressed in the primary care setting
    • Ensure the members are connected or referred to needed services (i.e., behavioral, substance use, physical) before ED discharge to decrease the probability of repeat visits
  • Enhance relationships between primary care providers and specialty care providers to ensure members are getting the care they need in a timely and appropriate manner
  • Decrease overall cost of care for members by helping to ensure members receive the right level of service, in the right setting, at the right time
  • Improve health outcomes or overall health for members by implementing programs focused on one of the following areas:
    • Programming or education to support members with medication adherence for chronic conditions
    • Evidenced-based programming to help members manage a chronic condition such as COPD, asthma and diabetes

Awardee Expectations

If selected, awarded organizations are expected to:

  • Adhere to the terms outlined in the negotiated contract. Any changes to the project terms will require a contract amendment
  • Maintain regular and timely communications with CCHA staff, including periodic check-in calls on project status
  • Submit timely scheduled deliverable reports, as outlined in the negotiated contract
    • Funding will not be awarded in a lump sum. Upon contract execution, a portion of the funding will be released. Subsequent payments are contingent upon satisfactory deliverables.

Frequently Asked Questions

Q: I have questions about the application and process. How can I get more information?

A: Attend our applicant Q&A meeting on June 29, 2021, 10– 11 am. Please contact PIAC@CCHAcares.com to be added to the invite or submit questions.

Q: I’m having trouble with the application web form. Who do I contact for support?

A: Please ensure all required fields are completed and all required attachments are in PDF format. If you have further questions, please contact PIAC@CCHAcares.com.

Q: Who decides which projects receive funding?

A: While CCHA oversees the overall program, the Regional PIAC voting members are responsible for selecting projects to be funded. Find a list of voting members here.

Q: Can voting members vote for their own organization’s proposal?

A: No. Voting members are required to disclose any conflicts of interest related to the applications submitted. They may not evaluate, participate in discussions about, or vote to select an application with which they have a conflict of interest.

Q: Is there a lower limit on how many Region 6 or Region 7 members we need to serve each year to qualify?

A: There is not a lower limit; however, voting members can consider this when voting.

Q: Will outreach and engagement to screen individuals for substance use treatment be eligible?

A: A project such as this is eligible as screening and preventive services align with the priorities, especially around substance use.

Q: What time frame do the awards cover?

A: The awards will cover the calendar year 2022.

Q: We are a pediatric clinically integrated network that supports practices within your RAE. Can we apply on behalf of our practices?

A: Yes, you can apply on behalf of your practices with the caveat that the applicant needs to define how the funding will go to services that are not already provided by the RAE or Health First Colorado.

Q: Can hospitals participate? Are there any hospitals that are currently participating?

A: Yes, hospitals can participate. At this time, no hospitals are participating in the Community Incentive Program.

Q: What is the range of dollar amounts available for each project?

A: Up to $150,000 was awarded for selected applicants for the 2021 Community Incentive Program. Applicants can apply for a higher amount; however, voting members will make the final decision on whether a full or partial amount is awarded.

Q: Are you going to look at disparities and hard-to-reach communities?

A: Yes, we will look at disparities and hard-to-reach communities.

Q: Is CCHA expecting quarterly goals and a set timeline to meet those goals?

A: Within the application, CCHA is requesting a timeline of outcomes and goals. Additionally, awardees will be asked to submit periodic deliverables, which will, in turn, trigger a payment.

Q: Is it better to focus on one priority area or multiple (i.e., we provide dental, behavioral health, primary care, and case management)?

A: This depends on the applicant. If applicants believe they can succeed with more than one priority area, CCHA encourages applicants to do so. However, if applicants feel that focusing on one priority area is best, that is acceptable as well.

Q: Are voting members who also apply for funds required to recuse themselves from the voting process?

A: Voting members who have a stake in any of the organizations that apply for funding must disclose their association before beginning the voting phase of the program. They must also recuse themselves.

Q: How weighted will the score be for collaborative projects?

A: Collaborations are considered during the voting process; however, they are not weighted higher.

Q: Is there a specific number of people or percentage of patients that have to be part of the RAE to apply for the program?

A: CCHA is looking to support programs for entities that primarily serve CCHA/Health First Colorado members; however, there is not a specific number or percentage to qualify as an applicant. Voting members will consider this when reviewing applications.

Q: Is there is a word/character limit for answers to each question on the application form?

A: While the application form does not have a specific limit on each answer, we recommend limiting answers to no more than two pages (approximately 800 words).

  • Organizations currently serving Health First Colorado members in Region 6 or Region 7 are eligible. Applications must be specific to one region; however, an organization can apply for projects in both regions by submitting two different applications.
  • Organizations with historical experience serving Health First Colorado members for a minimum of two years
  • Programs, services, or initiatives that directly serve Health First Colorado members Entities within the community or health neighborhood network
  • Health neighborhood network: A network of entities who bill Medicaid or are directly funded by Medicaid through a contract
  • Community network: A network of entities that do not bill Medicaid, nor are they supported by Medicaid funding but work with Medicaid members (or eligible populations) in the community.
  • If previous award winners apply for 2022 funding, CCHA will share relevant performance information with voting members.
  • Programs, services, initiatives not already covered by a Health First Colorado benefit and/or CCHA
    • Overview of HCPF benefits: Healthfirstcolorado.com/benefits-services
    • Overview of CCHA benefits for members: CCHAcares.com/benefits
    • Overview of CCHA benefits for providers: CCHAcares.com/for-providers/ccha-provider-support
    • Programs, services, initiatives not already funded by state or federal dollars are eligible. For example, if your organization already has a federal grant funding the proposed work, it would not qualify for this Incentive Program unless it clearly delineates an expansion of unfunded services.
    • Programs that align directly with at least one priority listed above
  • Entities must have a nondiscrimination policy
  • Collaborations and partnerships (informal/formal) among entities are strongly encouraged as well as applications from rural counties.

*Note: If applicants submit projects related to COVID-19, all eligibility requirements must still be met.

  • Capital requests – defined as the money an organization or corporate entity spends to buy, maintain, or improve its own fixed assets, such as buildings, vehicles, equipment, or land. It is considered a capital expenditure when the asset is newly purchased or when money is used toward extending the useful life of an existing asset, such as repairing the roof.
  • State and federal lobbying
  • Individuals
  • Programs that require membership in a specific religion or advance a particular religious faith (faith-based organizations may be eligible for funding if they welcome and serve all members of the community regardless of religious faith, and provided that they do not require participation in specifically religious activities)
  • Debt retirement
  • Fundraising events
  • Endowments
  • Any covered services under the scope of the RAE or Health First Colorado (see eligibility section for links to detailed information):
    • Practice transformation
    • Care Coordination, Care Navigation, Care Management
    • Network development/support
    • Any services covered under the behavioral health capitated benefit, including therapeutic services
  • Awardees who received funding for two consecutive years are not eligible to apply for a third consecutive year. However, organizations can apply again after not receiving funding for one year.
    • For rural communities, the repeat application exclusion does not apply.
  • CCHA may disqualify an application based on the above exclusion criteria.

CCHA is committed to re-investing the KPI incentives dollars back into the community.

  • A portion of the dollars will be used to fund the CCHA Community Incentive Program through an application process voted on by CCHA’s Regional PIAC.
  • The final amount awarded will be dependent on the total available funds for this program year. In addition, PIAC voting members may partially fund a proposal, depending on the amount available for the program, other requests and justification for the dollars spent.
  • The number of awards AND the number of awardees could change depending on total funds and total applications received.
    • Funding will not be awarded in a lump sum. Upon contract execution, a portion of the funding will be released. Subsequent payments are contingent upon satisfactory deliverables.
  • The funding term is one year, with the option to re-apply.
  • CCHA will prioritize projects focusing on reducing health disparities among the Medicaid population and intends to award a significant portion of available dollars toward these projects.

Step 1: June 15, 2021 – August 16, 2021 - Regional PIAC issues a request for community organizations to submit funding proposal (application must be completed on the CCHA website)

Step 2: August 17, 2021 – September 20, 2021 - CCHA staff reviews all applications and reaches out to organizations for any additional supporting information.

Step 3: September 21, 2021 – October 11, 2021 - Regional PIAC voting members will receive the applications via email and will have two weeks to review.

Step 4: Week of October 18, 2021 - A voting member-ONLY meeting will be held to review and vote on approved applications.

Step 5: October 25, 2021 – October 29, 2021 – Applicants will be notified of award status.

Step 6: Awards will be presented at the December Regional PIAC meeting.

Step 7: During November and December, contracts will be signed, and the first portion of the funding will be awarded.

If you need the information on this page in another format, please contact CCHA Member Support Services.

The information will be provided in paper form free of charge within 5 business days.

We can connect you to language services or help you find a provider with ADA accommodations.

If you are having a medical or mental health emergency, call 911 or go to your nearest hospital-based ER.

If you are having a mental health or substance use crisis, call Colorado Crisis Services at 1-844-493-8255.